Organization Function of Management free essay sample

Organizing Function of Management University of Phoenix MGT 330 Peggy Terrasi Learning Team C Team Members: John Champagne, Malka Feast, Jason Fruge, David Rampolla, Tom Tumminelli, Derrell Beck, Vinton Morgan Organizing Function of Management The four functions of management: planning, organizing, controlling and performing are all crucial to managers and corporations across the world. After the planning function of management from the top executives down to all management staff, organizing the resources of the organization is a key element to provide the necessary action into place. Specifically, organizing physical assets, human resources, knowledge management, and technology are key elements to organize. Physical assets are probably the most obvious to organize. Conocophillips physical assets are assets that are considered to be a quick liquidation for funds, such as real property, equipment, shares, holdings, and investments. This is found in the business set-up as it comprises the workforce, the sites, the buildings and any investments that involve money. We will write a custom essay sample on Organization Function of Management or any similar topic specifically for you Do Not WasteYour Time HIRE WRITER Only 13.90 / page A very important part of physical assets is in the creation and preparation of the monetary investment reports. Within the report is the listing of tangible assets and non-tangible assets. Tangible assets are the same as real property, equipment or other items needed physically to run the company. Non-tangibles are items that can be reduced for cost savings and are not considered quick liquidation items. According to Myburg (), 1. Maintenance and its management is [sic] regarded as a sub-set of a larger system of Physical Asset Management. 2. Various sub-systems of Physical Asset Management have matured and Became well-entrenched, notably Reliability-Centered Maintenance (RCM), Total Productive Maintenance (TPM) and Total Quality Management (TQM). TQM has its origins in a 1951 publication by Armand Feigenbaum, and has since developed into a comprehensive business management methodology. This spans all organizational segments. A company needs to organize the physical assets of the company, whether buying, selling or leasing assets. Human resources are assets that are non-tangible, and must be managed differently. Human Resources Management The management strategies in the human resources division must be changed over the years to keep up with the updates and constant change with technology. When hiring new employees, the human resources section must follow certain regulations. Before an interview, the interviewers must follow a checklist. Personal and professional references should be researched. This research could determine the prospective employees job performance. Key personnel should be present for the interview and information about the interview agenda must be shared among the panel. Questions about disability, religion, sexual orientation, marital status, and age should be avoided at all costs. Once an employee has been hired, he should be provided with the companys policy and procedures manual that include information about the dress code, vacation time, work hours, bonuses, raises, and acts for grounds of job termination. If a dilemma should arise with an employees performance, then a private meeting should be arranged with a witness, if necessary. A warning must be submitted in writing in order for it to be valid. By following a few simple procedures in both the hiring and disciplinary process, you will be in a better position to avoid personnel surprises than can befall all of us (Goodman, 2003). The strategies that have surfaced in the improvement of human resources management are revamping, usage of new technology and possible alternatives that may be available. Managers, responsible for delivery of human resources (HR) services, are faced with the pressu re to simultaneously increase productivity, improve service delivery time cycle time, and increase service quality (Dierdorff, 1996). When revamping the human resources division, benefits that may be acquired are the improvement of processes to create a highly qualified workforce, positive reinforcement to improve teamwork and customer service and the alignment of the human resources that coincide with objectives and business goals. From an information technology standpoint, advantages available are the ability to communicate with the customers in real time for self service, the ability to pull up information from different servers and databases and the introduction of a process to produce and support paperless electronic transmissions for various transactions. Alternatives that may be provided for the human resources division include hiring a third party or consultant that will aid in lowering costs, staying current with practices and the justification of highly specialized field expert employees whom services are necessary to the survival of the organization. Knowledge Management Knowledge management is set of practices aimed at discovering and harnessing an organizations intellectual resources-fully use the intellects of the organizations people. Knowledge management is about finding, unlocking, sharing, and altogether capitalizing on the most precious resources of an organization: peoples expertise, skills, wisdom, and relationships (Bateman, 2009). Knowledge management allows more employees to be involved in the decision making process of the company. In the roofing and sheet metal industry knowledge management is very important in the success of the organization. An employees experience in the field comes into play every day in the sales aspect of the supply industry. A good upper management team will look for insight from the salespeople on trends in the industry as well as getting customer feedback on new products. In the roofing and sheet metal supply industry if management is left as the sole decision maker in the direction of the corporation vital information may be missing which would allow for clear and concise accurate decision to be made. Salespeople gathering information from customers with whom the salespeople have an established relationship is a proven way to learn which direction the organization needs to go. Technology Technological advances have transformed the way that business in the 21st century operates. Managers todays global business environment should understand how technology is changing the competitive landscape and how technology impacts the business operations. Technology simply defined is, The application of knowledge to business based discoveries in science, inventions, and innovations. In business, technology can simplify production by developing new opportunities for the efficient operation of the organization (Kurtz 1999). For example, an automobile manufacturer may depend on automated machinery to make cars, or they may use computers to simplify the process of managing the information required in the manufacturing of cars. General Motors future as a car manufacturer is presently in jeopardy if the company is unable to use less costly hybrid and high-efficient diesel technology in its few remaining car manufacturing plants. In a fast paced business environment, changing technology has the potential to create new industries and better ways of conducting business; the same is could be said of making some industries or way of doing business obsolete. One of the most popular technological innovations in the past years is the Internet, a worldwide network of interconnected computers. The Internet enables one to access, send, and receive information or data through a personal computer (PC) from anywhere in the world. The Internet has also opened up new opportunities for businesses to communicate with their suppliers, customers, and employees. In the year 2000, a total of 200 million users will be connected to the Internet and 45% of them are expected to buy almost $100 billion in goods and services directly through Internet connections. In the year 2008, internet users total 1 billion a growth of 342. 2% compared to the year 2000 data. Most organizations today have invested immensely in the Intranet. The Intranet by contrast to the Internet is a closed network system which uses Internet standards as a means of allowing a businesss to share information among employees in diverse geographical locations. Some organizations have created Extranets, a secured network accessible by only trusted outside agents of the organization such as a familiar supplier. New technology has the potential to generate not only new products for customers, but has the potential to improve upon current products, and strengthen customer service. Technology can reduce the final price paid by consumers by extolling cost-efficiencies through the production and distribution process of getting the product to the market. Now more than ever technology is the driving force behind most modern day business success. However, the emphasis is on computers, semiconductors, software, telecommunication, pharmaceuticals, and other knowledge-based products. Human resources, physical assets, knowledge management, and technology are strong areas any company needs to properly organize to reach the companys goals as outlined through the planning function of management. As companies develop strategies, and plan these strategies organizing resources is not a haphazard response to the companys strategies, but a well orchestrated event. Making mistakes in the organization of assets, human resources, technology, or knowledge management will cost the company money. Well organizing these same resources can enhance the profitability of the organization. When dealing with large corporations such as Conocophillips, organizing the physical assets of the corporation, human resources, technology, and knowledge management can make the difference in economies of scope. While good organization is necessary the better the organization of these resources can enhance the bottom line by percentage points. When dealing with a company with revenues over $170 billion US, small percentage points can make for substantial differences. References Curt Dierdorff. (1996). Improving Effectiveness of Human Resources Services (Human Resources Management in Federal Agencies).